Prowers County Clerk and Recorder
Jana Coen is the Prowers County Clerk and Recorder. The office is at 301 South Main, Suite 210, Lamar, CO 81052. The listed email is jcoen@prowerscounty.net, the phone is 719-336-8011, the fax is 719-336-5306, and the office hours are Monday through Friday from 8:30 a.m. to 4:30 p.m. The county page links to the fee schedule, real estate recording self-service website, CORA public records request form, elections, marriage license, sales and use tax information, motor vehicle information, identification requirements, renewals, and DPPA material.
The local split is the core fact. Jana Coen's office is the county administrative and recording office. Becky Fletcher's Clerk of Court office handles Prowers County Combined Court case files. Use the County Clerk and Recorder for marriage licensing, county-held records, and recorded instruments. Use the Prowers County Clerk of Court for divorce decrees, probate letters, court judgments, criminal dispositions, and certified court copies.
Prowers County Clerk and Recorder
Clerk: Jana Coen
301 South Main, Suite 210
Lamar, CO 81052
719-336-8011
jcoen@prowerscounty.net
Monday-Friday, 8:30 a.m.-4:30 p.m.
Prowers County Clerk Duties
The Prowers County Clerk and Recorder office serves readers who need county records rather than court records. Its listed services show a broad administrative office: recording, marriage, elections, motor vehicle, identification, renewals, sales and use tax, and CORA routing. Those services can overlap with life events or legal matters, but they do not convert the office into a court clerk.
- Real estate recording and access through the Tyler self-service recorder portal.
- Marriage license applications, issuance, and returned marriage license records.
- CORA requests for county records held by the Clerk and Recorder.
- Elections, motor vehicle, identification requirements, and renewals.
- County office records routed to the correct custodian under county policy.
Prowers County Tyler Recording Search
The Clerk and Recorder links to the Prowers County Tyler real estate self-service portal. The disclaimer says the search site is provided as a service to customers, the data is subject to change without notice, and users should treat the index like a library card catalog rather than the underlying document itself. The portal advises users to search all possible spelling variations of names and other criteria to maximize results. Users must accept the disclaimer before continuing.
This is a recorder index. It is not a Colorado Judicial Branch docket search, it is not a divorce-record portal, and it is not the place to request criminal, civil, probate, or traffic court documents. A user who needs a recorded deed, lien, or other county recording index item belongs with the County Clerk and Recorder. A user who needs a District Court or County Court filing belongs with the court clerk.
| Record Need | Use Tyler? | Better Channel |
|---|---|---|
| Recorded real estate instrument index | Yes | Tyler real estate self-service. |
| Marriage license office information | No | Prowers County marriage license page or Clerk and Recorder. |
| Divorce decree | No | Colorado court record/document request. |
| Probate order or letters | No | Prowers County Combined Court Clerk of Court. |
| Criminal disposition | No | Court docket search and court document request. |
Prowers County Marriage License Records
The Prowers County marriage license page is a core County Clerk and Recorder service. It says each applicant must bring current identification or an original birth certificate, both applicants must be present, and both must sign the application. If one person cannot be present, the office requires a form completed and notarized by the absent applicant. The notary must verify proof of age. A Social Security number is required when one exists, with the last four digits listed on the application; a person without a Social Security number initials the application.
The marriage license fee is $30, payable by cash or credit card. The office does not issue licenses after 4:00 p.m. Applicants must be 18 unless a younger applicant has written consent issued by court order under C.R.S. 14-2-108. A Colorado county clerk may issue a license regardless of residence, but the marriage must take place in Colorado. The license is valid for 35 days. After the marriage, the signed license must be returned to Prowers County within 65 days after solemnization.
| Marriage Item | Rule | Record Impact |
|---|---|---|
| Applicant presence | Both applicants present unless an absentee affidavit is used. | Supports identity and signature review. |
| Identification | Current ID or original birth certificate. | Supports age and identity. |
| Prior marriage | Most recent divorce date and location, or prior spouse death details. | Needed for application accuracy. |
| License validity | 35 days from issuance. | Unused license must be returned for voiding. |
| Return deadline | Within 65 days after solemnization. | Late return can trigger a penalty fee. |
Prowers County CORA Requests
Prowers County's CORA request form says the county will fulfill public-record requests under C.R.S. 24-72-201 et seq. and routes requests to department custodians. For Clerk and Recorder records, the custodian information listed in the research is Jana Coen, jcoen@prowerscounty.net, 301 S. Main St., Suite 210, 719-336-8011, fax 719-336-5306. Sheriff records and county administration records are routed to different custodians.
CORA is for county records, not court case files. A request to Jana Coen can be appropriate for Clerk and Recorder records. It is not the correct way to get a divorce decree, criminal court charge, probate document, traffic case order, or civil judgment. Those records are handled by the Colorado Judicial Branch and Prowers County Combined Court.
| Field or Requirement | Required | Notes |
|---|---|---|
| Date | Yes | Request is made under the Colorado Open Records Act. |
| Name and preferred contact information | Yes | County policy requires contact information. |
| Description of records sought | Yes | Be specific, including date ranges and source if known. |
| Preferred delivery method | Yes | Email, regular mail, or in-person inspection are examples. |
| Department custodian | Yes | Route the request to the department maintaining the record. |
Prowers County Clerk Fees
The research captured the marriage license fee but did not include the full County Clerk and Recorder fee schedule. It also captured sheriff record fees and court fee gaps, which should not be merged into recorder fees. When a record must be certified or copied from the county recording office, confirm current cost with the Clerk and Recorder before ordering.
| Service | Amount | Office |
|---|---|---|
| Marriage license | $30.00 | Prowers County Clerk and Recorder. |
| Late marriage return penalty | Not less than $20 first day, $5 each day after, maximum $50 | Applies to late return after solemnization. |
| Recorded instrument copy or certification | Fee not located in official research excerpt | Confirm with Clerk and Recorder. |
| Court-document copy | Not a County Clerk fee | Use Prowers County Combined Court. |
Request Prowers County Clerk Copies
A good request starts by naming the right record family. Recorded instruments, marriage license records, and county administrative records can belong with Jana Coen's office. Court cases do not. If the record is county-held, give the office names, date ranges, document type, and any recording details known from the Tyler index or other county source.
- Decide whether the record is a county record or a court case record.
- For recording records, search the Tyler portal after accepting the disclaimer.
- For marriage records, use names, application details, and approximate marriage date.
- For CORA records, complete the county request fields and route the request to the Clerk and Recorder when that office holds the record.
- Ask whether a plain copy, certified copy, or in-person inspection is available.
- Confirm current fees and delivery method before relying on the copy.
Prowers County Clerk Record Limits
The County Clerk and Recorder is a public-record custodian for county records, but it is not a universal records office. The court system follows CJD 05-01 and its own public access process. The sheriff has a separate records unit for incident, accident, law-enforcement, and jail records. County administration has another custodian for commissioner and general county records. Routing the request correctly is part of getting a usable answer.
For Prowers County, the clean split is: County Clerk and Recorder for recording, marriage, CORA routing, and county services; Clerk of Court for cases in District Court and County Court; Sheriff for law-enforcement reports and jail records. That split prevents the Tyler recording portal from being mistaken for a court-record database and prevents the CORA form from being used where the Judicial Branch record request is the right channel.